2019-2020 Responsible Use Policy
The School provides communication and information resources for students, faculty, and staff in order to create a productive yet safe learning environment. These resources include, but are not limited to, computer equipment, peripherals, networks, network services, software, email, and all other technology-related school owned or leased equipment and services. These resources are provided primarily to aid in the students’ ability to complete their schoolwork and studies. This Policy also covers all Stone Ridge sponsored technology programs including, but not limited to, the Upper School 1-to-1 Laptop program, the Middle School 1-to-1 program (iPads and laptops) and the Lower School iPad and Chromebook program.
The policies set herewith, (“Policy”), are designed to set parameters around how technology is used within the School to further student learning and the programs of the School. These policies represent the overall standards and expectations for responsible use of technology. Users are expected to conduct themselves with personal integrity and honesty. These standards apply whether the student is on or off campus regardless of whether the communications occur on the School's computers and network or on personally owned or other third-party computers or devices.
No other agreement or policy shall supersede this document. Violation of these policies may result in corrective action, including loss of network privileges, supplementary discipline, or legal action.
- Students and teachers will ensure that they are dressed appropriately/professionally during video conferencing classes.
- Students and teachers will ensure that their surroundings are conducive to video conferencing classes (e.g. quiet, well lit space without items of distraction).
- Students and teachers will test their audio and video features before the start of classes (if required to attend a synchronous live class).
- Students follow their teachers’ instructions while using all digital tools.
- Students are not allowed to record classes.
- During class time, students should refrain from having non-class browser tabs, applications, other devices, and smartphones open.
- Students take assessments alone, without assistance (unless directed otherwise by the teacher). They will not communicate with other classmates during assessments.
- Students will not copy or distribute materials/assessments.
- Students will take assessments as closed book unless otherwise specified.
- Parents or guardians are responsible for monitoring their children while using technology while “in class session” and during homework.
- Middle School students are not allowed to use the google chat feature (which has become enabled because of the google meet feature).
- Students are not allowed to create or use Google Meet without teacher permission.
- When using Google Meet (for live synchronous video classes):
- When in Google Meet, if muted, don’t unmute yourself unless told to do so by your teacher.
- If you are not being asked to share information, mute yourself.
- Do not share screen or present unless told to do so by your teacher.
- If unmuted because you are participating in a discussion, wait to be called on by your teacher before you speak.
Virtual Meetings Between Teachers and Students
During Virtual Learning
The Stone Ridge School of the Sacred Heart’s Employee Handbook provides a code of conduct for all employees to follow at all times. During distance learning periods, when teachers and students are utilizing the internet and various learning platforms, it is important to remind faculty and staff of our policy and establish additional procedures for any Stone Ridge employee who may have a need to meet with a student virtually one-on-one.
Stone Ridge’s Employee Handbook reminds us that, “Employees are expected to maintain appropriate and professional boundaries with students. While Stone Ridge’s culture is founded on creating close relationships with students, employees are expected to act in a manner that is appropriate both inside and outside of School. This includes when communicating through email, text, and through social media, as these tools can serve to blur the boundaries between employees and students. Employees should monitor their own behavior and the conduct of their peers to ensure the safety of students as well as to prevent potential allegations of misconduct.” (page 117)
There may be times, especially during virtual learning, that faculty, counselors, administrators or other staff may need to meet with students on a one-to-one basis to provide academic support and/or social-emotional support.
If you need to provide one-on-one meetings with a student, then the following procedures must be followed:
- You will use the School’s virtual learning platform and technology. The School’s platform for virtual meetings is Google Meet.
- You will use your Stone Ridge email address (not your personal email address) to send a meeting invitation.
- Your meeting invite will be sent to the student’s Stone Ridge google calendar, and you will include one other adult by adding them to the calendar invite. Note: the additional adult may be another Stone Ridge employee or one of the student’s parents.
- You will be expected to maintain appropriate and professional boundaries with students at all times.
- You will conduct yourself online with personal dignity and integrity.
- Your meetings will not be recorded; however, you may take notes.
If you have been invited as a guest to another employee’s one-on-one meeting with a student:
- You may tune into the virtual meeting at any time. Note: you are not required to tune in unless the host or the Administration specifically requests/requires you to.
- You are required to report to an Administrator any inappropriate conversations, images or behavior that you heard or observed during the meeting.
Classes, office hours, advisory, and other public forum meetings are not meetings where you need to invite another adult. These are invitations that are accessible by all students and faculty via the lesson plan templates, so other adults are already informed.
Each division has specific guidelines for counselors to follow when working with students in a virtual setting.
If a School employee is concerned during or after a one-on-one session, he or she should promptly report the concern to their immediate supervisor or administrator for appropriate follow-up.
If a student needs to book a one to one meeting, they shall:
- Send their teacher a calendar invite. The teacher is responsible for adding another SR employee to that calendar invite.
- Send their teacher an email to set up a time to meet. The teacher would create a calendar invite and add another SR employee to that calendar invite.
Technology Guidelines & Expectations
Stone Ridge retains sole right of possession of all School owned and leased equipment and grants permission to students to use campus equipment in accordance with the guidelines in this agreement. Stone Ridge retains the right to collect and/or inspect the equipment at any time, including via electronic remote access. Stone Ridge also retains the right to add or delete installed software or hardware at any time.
Students must use electronic equipment, software, applications, e-mail accounts, and Stone Ridge’s network resources appropriately for School-related activities and in a manner that is consistent with this Policy, and the mission and philosophy of the School. Students represent Stone Ridge whenever they use technology resources, even if using these resources away from or outside of Stone Ridge. Students may be held responsible for any online behavior or content that connects them to the School or implicates the School, students, faculty, staff, or other members of the community in that behavior. Students may also be held responsible for any statements, posts, communications, online behavior or content that is not consistent with the School's mission and philosophy, regardless of whether the behavior took place (or the content was created) on or away from campus. This also holds regardless of whether the communications occur on the School's computers and network or on personally owned or other third-party computers or devices.
School owned computers and equipment MUST NOT be used for the following:
- Illegal Acts - including but not limited to fraud, making threats, harassment, stealing, vandalizing, and copyright infringement.
- Solicitations - of any student, staff, or faculty member regarding commercial or political causes.
- Dissemination of copyrighted materials - including but not limited to software, music, video, and published materials.
- Dissemination of proprietary data or confidential materials of Stone Ridge.
- Operation of a business or solicitation of money for any reason for personal gain.
- Tampering or breaking into servers, systems, and network accounts that do not belong to the user or altering any items that affect the configuration of the systems and servers.
- Revelation of private information about any student, faculty, or staff member of Stone Ridge online.
- Accessing sexually explicit, violent, hateful, harassing, or illegal material on the Internet.
- Accessing, downloading, streaming, or sharing Internet based music, video, or any large image files that are not related to School activities and for which teacher or administrative permission has not been obtained.
- Accessing files or account data, including passwords, of another user.
- Plagiarizing material.
- To post anonymous messages on the Internet. For example, using an anonymous user to post messages or statements on the Internet that you do not want attributed to yourself. Users should be prepared to stand behind anything they post on the Internet and understand that in doing so they reflect upon their own and the School’s reputation.
- Allowing anyone other than the student’s parent or guardian to use school owned equipment without the written authorization of Administrative staff.
- Any activity that would void the warranty of School owned equipment. If you are not sure if what you want to do would void the warranty, ask the Help Desk first.
- Install any unapproved software. All non-School related software has to be pre-approved by the IT staff of the School.
- Any other activity that is in violation of any Stone Ridge policy.
- Students should refrain from sharing personal cell phone numbers and texting with faculty and staff.
- Students will not take a teacher’s or another student’s power adaptor.
- Students will be held responsible for lewd, threatening, harassing, hostile, bullying, discriminatory, or unprofessional communications with other students, parents, faculty and staff, or other members of the Stone Ridge community, regardless of whether the communications occur on the School's computers and network or personally owned or other third party computers or devices.
- Students must consider and respect the privacy of the students, faculty and staff, and administrators of the School in all on-line activity, including the use of images and photographs without permission, regardless of whether the communications occur on the School's computers and network or personally owned or other third party computers or devices.
- Students may not misrepresent themselves or falsify their identity to gain use of any electronic devices, send electronic messages under a false address, or use others' accounts without permission. This expectation holds regardless of whether the communications occur on the School's computers and network or on personally owned or other third party computers or devices.
- Students must report a damaged or missing school owned device within one day of the incident.
- Students may not engage in online shopping or non-school approved chat forums while in class.
- Students must consider and respect the privacy of the students, faculty and staff, and administrators of the School including taking photographs and video recordings without permission regardless of whether the communications occur on the School’s computer and network or personally owned or other third party computers or devices.
- Students will seek permission to use/bring personal laptops or tablets to campus.
Students who are assigned School owned computers and equipment are expected to do the following:
- Use equipment in a manner that adheres to the core values of Stone Ridge and the five Goals of Sacred Heart education.
- Conduct themselves online with personal dignity and integrity.
- Use equipment primarily for School-related purposes.
- Treat School owned equipment as if it were their own.
- Keep equipment clean and in good working condition.
- In the case of laptops and/or tablets, carry the equipment in a protective sleeve.
- Avoid putting equipment in situations where it can be lost, broken, or stolen.
- When having computer problems, enter a trouble ticket via emailing firstname.lastname@example.org, call, or walk in to the IT Help Desk.
- Obtain the permission of the IT Help Desk staff before connecting personally owned peripherals.
- Back up their data on a consistent and regular basis (backing up once every two weeks is recommended).
- Adhere to server, email, and attachment size limitations, currently 20 MB.
- Be mindful of the environmental impact of printing and the financial costs of printing in general and specifically printing in color. Color printing should only be used when it is critical to the outcome of the presentation.
- Keep personal information private.
- Be mindful that when using social networking sites that identify users as Stone Ridge students they are representing the School in addition to themselves. Students should not post anything that could compromise their own or Stone Ridge’s reputation. Stone Ridge students may be held responsible for material posted online that is contrary to the mission of the School regardless of whether it was posted on Stone Ridge’s network or equipment.
- Adhere to the terms of service for any application or online service. An example of this includes, but is not limited to, age restrictions for social networking services, such as a minimum age of 13 for use of Facebook.
- Never engage in a personal manner with current Stone Ridge faculty or staff on social media sites, such as Facebook, Twitter, and other similar sites. Exceptions to this policy for school related projects may be granted with prior written approval of Administrative staff.
- Students are not permitted to wear SmartWatches (or any wearable technology) during the school day. Smartwatches include but are not limited to: LG G Watch, Sony SmartBand Talk, Samsung Gear LIve, Pebble, ZenWatch, Moto 360, Sony SmartWatch 3 and Apple Watch. We are not considering the Fitbit Wristband and other exercise wristbands to be covered under this policy; students are allowed to continue to wear these devices. Health exceptions will be made on a case by case basis.
- Be mindful that when posting online; content exists forever. Think carefully and use good judgment when online.
- Be mindful that other people on the Internet may not share your values and morals. Be careful with whom you communicate over the Internet.
- Return School owned or leased equipment when no longer a student at Stone Ridge School of the Sacred Heart.
- Students are not permitted to distribute their email or network password to another student, faculty, or staff member.
- Students are not permitted to log in to the network using another person’s login information, unless the express permission of a member of the faculty or staff is given.
- Students may not allow an unauthorized user to gain access to any network resources.
- Students should immediately notify a member of the IT Help Desk staff if they have discovered their password has been compromised and/or any other possible security problem.
- Students must not intentionally introduce a virus or other harmful code anywhere on Stone Ridge’s network. Stone Ridge will actively work to keep laptops and home computers free from viruses and other destructive materials. If a student’s computer or files are accidentally infected, they should notify and seek help from a member of the technology staff.
- Students must refrain from using any device or software that masks their use of the School’s resources. This includes but is not limited to anonymizers and any application or hardware device that circumvents network security, logging, or tracking procedures.
- No one shall create, install, or knowingly distribute a computer virus, "Trojan horse," or other surreptitiously destructive program on Stone Ridge’s network, regardless of whether any demonstrable harm results.
- Students should take precautions when taking confidential information about the School, students, faculty, or staff, off school premises, including on CD's, external hard drives, or flash drives.
- Students are expected to abide by all Copyright restrictions for materials used at Stone Ridge School.
- Students will not upload copyright protected materials to the Safari Montage Creation Station.
- The following types of media are permissible in the following amounts:
- Motion media, e.g., movies, film clips, excerpts from television shows, etc.:
- Up to 10 percent of the total or three minutes, whichever is less.
- Text material:
- Up to 10 percent of the total or 1,000 words, whichever is less.
- An entire poem of less than 250 words may be used, but no more than three poems by one poet or five poems by different authors in an anthology. For poems exceeding 250 words, 250 words should be used but no more than three excerpts from one poet or five excerpts from different poets in the same work.
- Music, lyrics, and music video:
- Up to 10 percent of the work but no more than 30 seconds of the music or lyrics from an individual musical work.
- Illustrations or photographs:
- No more than five images from one artist or photographer.
- No more than 10% or 15 images, whichever is less, from a collection.
- Numerical data sets:
- Up to 10 percent or 2,500 fields or cell entries, whichever is less, from a copyrighted database or data table.
- Copying of an educator’s multimedia project which contains materials used under fair use:
- No more than two copies may be made of a project.
Stone Ridge Responsibilities:
- Stone Ridge will make every effort to maintain properly functioning networks and equipment.
- Stone Ridge will provide software that will complement and support the educational environment desired by the School.
- Stone Ridge reserves the right to monitor network usage and adjust application usage to preserve the health of the network and computers under its domain.
- Stone Ridge will supply a temporary replacement as stock allows for computers requiring repair work, on a first come, first served basis.
- Stone Ridge will staff a Help Desk to assist with technical issues on school owned or leased equipment, Monday through Friday from 7:30 am until 5:00 pm, excluding Holidays and School Closed days. Summer hours may vary.
- Stone Ridge, within reason, will strive to block inappropriate materials with a content filter.
- Lower School iPad and Chromebook Program
- Students in grade 2 and 3 will be assigned a School owned iPad.
- Students in grade 4 will be assigned a School owned Chromebook.
- Students in pre-Kindergarten to grade 1 will have iPads to use in their classrooms.
- Students must follow their teacher’s instructions on the use of the iPad/Chromebook in each class.
- Students will not load their own apps on the iPad/Chromebook.
- Students must immediately report any damage or loss of their iPad/Chromebook to their teacher.
- Students must follow the guidelines set in place by their teachers and the Lower School technologist if and when the iPads/Chromebook are to be taken home.
- Students must not eat or drink near their iPad/Chromebook.
- Students will adhere to all the policies for Stone Ridge School.
Middle School Laptop Program
- Students in grades 5-8 will be assigned a School owned laptop.
- Students must follow their teacher’s instructions on the use of the laptop in each class.
- Students will not load their own software on a school owned laptop unless approved by Mr. Rick Alfonso, Middle School Technologist or Ms Urvi Shah, Director of Educational Technology and Innovation.
- Students must follow the guidelines set in place by their teachers and the Middle School technologist when using their laptop at home.
- Students must immediately report any damage or loss of their laptop to IT helpdesk.
- Students must keep their laptop in the school provided cases to be used within school and when going between home and school.
- Students may not take their laptop to the gym or pool unless given permission by a teacher.
- Students must not eat or drink near their laptop.
- Students can use their laptop in classrooms, study spaces and libraries but not in the hallway or locker areas unless given permission by a teacher.
- Students must bring a fully charged laptop to school everyday.
- Students will use their school email for school purposes but will not send or view emails in class without permission.
Stone Ridge has purchased a warranty for desktops, laptops, iPads and Chromebooks which will cover any manufacturing parts that may fail within those covered years. In the event of equipment normal wear-and-tear, the equipment will be replaced with a fully-functioning unit. By signing this Responsible Use Policy, Parents acknowledge that Students are responsible for any damage or loss of their assigned equipment (which includes the device and its power adapter). In the event of loss or theft, the student and parent will be billed the full cost of replacement. In the event of damage not covered by the warranty, the student and parent will be billed a fee according to the following schedule:
First incident fees are as follows:
Laptop - $175
iPad - $50
Chromebook - $100
Second incident fees are as follows:
Laptop - $400
Ipad - $100
Chromebook - $175
Third incident fees are as follows:
Laptop - Full cost of repair or replacement
Ipad - Full cost of repair or replacement
Chromebook - Full cost of repair or replacement
Device replacement costs:
Laptop - $1,600
Ipad - $600
Chromebook - $270
Adapter replacement cost:
Laptop - Cost of brand specific adapter (~$40-80).
Ipad - $50
Chromebook - $40
Lost or broken Stylus (digital pen)
Laptop - $20
Ipad - n/a
Chromebook - n/a
Stone Ridge reserves the right to charge the Student and Parent the full cost for repair or replacement when damage occurs due to gross negligence. Examples of gross negligence include but are not limited to:
- Leaving equipment unattended and unlocked, either on or off campus.
- Lending equipment to anyone other than your own parent or guardian.
- Using equipment in an unsafe manner, including but not limited to dropping the unit, not keeping the unit in a protective case or cover, spilling liquids on the unit, and yanking an/or stepping on power adapter cords.
The record of incidents is reset as the student enrolls in the next division. For example, as a student advances from Middle School to Upper School, the record of incidents will reset.